Who we are
Thanks for visitingFit Christmas website. This policy explains the what, how, and why of the information we collect when you visit. It also explains the specific ways we use and disclose that information. We take your privacy seriously, and we never sell or share your personal information, email addresses, or financial information beyond what is stated in this policy.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Privacy Policy
Who We Are
FIT Christmas is a nonprofit initiative dedicated to supporting families in Northwest Arkansas. Our mission is to connect sponsors with families in need during the holiday season. Because trust is essential to our work, we are committed to protecting your privacy and personal information.
This Privacy Policy explains what information we collect, how we use it, and the measures we take to safeguard it. FIT Christmas never sells or trades your personal information.
Information We Collect
We collect information in the following ways:
Information You Provide Directly
This includes, but is not limited to:
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Your name and contact information when you register as a sponsor
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Form submissions through our website (contact forms, sponsorship forms, etc.)
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Login details for your sponsor dashboard
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Any optional information you provide while communicating with us
Information Collected Automatically
Like most websites, we collect limited technical information such as:
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IP address
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Browser type
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Pages visited
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Cookies used for login, preferences, and security
This information helps us maintain website functionality and security.
How We Use Your Information
We use your information to:
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Connect sponsors with families in need
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Maintain accurate family and sponsorship records
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Communicate about your sponsorship or account
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Provide access to your sponsor dashboard
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Improve the functionality of our website
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Ensure security and prevent fraud
We do not sell, rent, or share your personal data with third parties except as required for essential nonprofit operations (e.g., secure email delivery, website forms, or fraud protection).
How We Protect Your Information
FIT Christmas prioritizes safety and confidentiality. We use:
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Secure, encrypted connections (SSL/HTTPS)
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Passwordless login to reduce risks associated with passwords
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Role-based access so only authorized team members can view sensitive data
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Spam and security tools to protect against unauthorized access
We never collect unnecessary data, and we only request what is essential for program coordination.
Sponsor Accounts and Children’s Data
Because FIT Christmas works with families and minors, we handle children’s information with special care.
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We only store information that families voluntarily provide to help match sponsors with needs.
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Child information is never public.
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Sponsors only access details relevant to the family they are supporting.
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No data about minors is used for marketing or shared with third parties.
Cookies
FIT Christmas uses cookies to:
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Keep you logged in to your sponsor account
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Store display preferences
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Improve the security of the website
Cookies do not give us access to your personal computer or private information.
Embedded Content From Other Websites
Our website may include embedded content such as videos, maps, or forms. These external sites may collect data according to their own privacy policies, which operate independently from ours.
How Long We Retain Your Data
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Sponsor account information is kept as long as your account remains active.
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Contact form submissions and donations-related communications may be retained for record-keeping purposes.
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Comments (if enabled) and their metadata are retained indefinitely for security reasons.
You may request the deletion of your sponsor account or personal data at any time unless we are required to keep information for legal or administrative purposes.
Your Rights Over Your Data
As a user, you have the right to:
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Request a copy of the personal data we hold about you
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Request correction of inaccurate information
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Request deletion of your account and personal data
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Request clarification about how your information is used
We will respond to all requests in a reasonable timeframe.
Where Your Data Is Sent
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Form submissions may be checked through automated spam detection services.
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Email confirmations and login links are sent via secure email processors.
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Payment information (if donations are made) is handled securely by third-party payment processors; FIT Christmas never stores credit card information.
Contact Us
If you have any questions about this Privacy Policy or wish to request changes to your data, you may contact us at: